How card approval works
The council voting flow that moves Planning cards forward with a recorded decision.
What it is
Card approval is how council records a decision on a Planning card (or a project) before work proceeds. Someone requests approval, eligible members vote, and when the approval threshold is met the card moves from Planning into In progress. Moving it on to Done is a separate step an admin (president, VP, delegated PM) takes later, unless an offline decision is recorded with Done as the destination.
Approvals are part of the maintenance card — there is no separate “voting app.”
A maintenance project is approved with one vote for the whole project, and later votes for items added after it. See Project votes.
What you can do
- Request a vote
- Cast a vote
- Record an offline decision when council decided outside Pleno
- Cancel a request (admins: president, VP, delegated PM) if the vote should not continue
- Get reminders by email and, on the mobile app, push notifications
Who can do it
- Request / cancel / offline record: admins (president, VP, delegated PM)
- Vote: eligible council members (property managers need delegated admin to vote)
Limits and things to know
- Vote tallies are visible to admins (president, VP, delegated PM), property managers, and the requester; other members typically see their own vote only.
- Approval settings (who is notified, reminder delay, max reminders) live in Settings → Notifications.
- The approvals needed to pass are set when the vote is requested and don't change. A member removed while the vote is open keeps their vote on the record, but it no longer counts (Voting).
- The mobile app supports voting, from the bar at the bottom of the card, and shows a badge when your vote is needed. Admins cancel a request there from the card's … menu.