Tracking contracts
Keep vendor agreements, service types, and renewals in one council list.
What it is
Contracts is where council tracks vendor agreements: who you pay, for what service, when renewal hits, and what it cost.
What you can do
- List active contracts
- Create a contract with vendor, service type, renewal date, annual costs, and documents (council admins)
- Open a detail panel for cost history, year-over-year context, notes, and activity
- Switch to Archived for inactive agreements
Who can do it
Council only. Residents cannot open Contracts. Adding a contract is limited to council admins (president, VP, or property manager with delegated admin); editing an existing one is open to president, VP, treasurer, secretary, and council members as well.
Limits and things to know
- Editing is available to core council roles and admins. Adding and archiving are council admin only, and deleting is limited to the president or vice-president.
- Attach the signed PDF in Pleno even if the vendor also emails it — the card/email trail is not a substitute for the contract record.